Perrysburg Rotary Community Foundation

Grantmaking – Application Procedures

1.  The Perrysburg Rotary Community Foundation only considers applications submitted on the PRCF grant application template available at www.perrysburgrotary.org.

2.  While the Trustees will generally give preference to qualified not-for-profit organizations, consideration may also be given to applications on behalf of service projects, scholarships and miscellaneous prizes, awards and acknowledgements of the Rotary Club of Perrysburg and other Rotary Clubs as well as applications on behalf of the United States or any state, possession or political subdivision thereof.

3.  Grant applicants requesting $1,000 or more or any other applicant at the Trustees’ discretion must furnish an electronic copy of the PRCF Grant Application Template along with the following attachments.  Attachments may be consolidated into a Word document and must include:

• Mission Statement

• Board of Directors roster

• Copy of the most recently filed IRS Form 990

• Itemized Project Budget including any other proposed or committed funding streams

• Agency’s most recent annual financial report

4.  Applications and attachments should be forwarded electronically to the Perrysburg Rotary Club Administrator at Ashley.Lopez@perrysburgrotary.org.  

5.  Applications received by the last business day of the month will be reviewed by the PRCF Secretary-Treasurer for completeness.  If all required elements are included, the packets will be forwarded in their entirety to both the Club Board of Directors and the Foundation Trustees.

6.  The club board reviews each application, may refer to a committee as appropriate, and ultimately considers it at its next monthly meeting. 

7.  Internal committee (donor) requests or time-critical requests may be considered by the Trustees immediately at its discretion.  The Club President will be consulted in these rare cases.

8.  Applicants approved for funding should be prepared to furnish the Foundation an interim report within six months of the grant award and a final report within two months of the grant’s completion.  This report may be in narrative form and should include program successes, challenges, a statement of outcomes met and, if appropriate, plans for sustaining the program or project beyond the PRCF funding stream. Agencies or programs that do not submit required reports may not be eligible for future funding.

Grantmaking – Application Considerations

1. The Perrysburg Rotary Community Foundation only considers projects with community or international value.  Capital, major, and non-recurring projects are preferred; requests for new projects will also be considered.  Funds may only be given consistent with the purposes outlined in the Declaration of Trust revised July 25, 2014.  While the Trustees will generally give preference to qualified 501(c)(3) not-for-profit organizations and encourage service projects that include the personal volunteer involvement of members of the Rotary Club of Perrysburg, consideration may also be given to applications on behalf of projects, scholarships and miscellaneous di minimis prizes, awards and acknowledgements of other Rotary Clubs as well as applications on behalf of the United States or any state, possession or political subdivision thereof.                                  

2.  Projects that include the personal volunteer involvement of members of the Rotary Club of Perrysburg are encouraged and will generally be given preferential consideration.

3. Multiple year commitments, requests to purchase office equipment and furnishings or to fund recurring, ongoing program expenses are generally not reviewed favorably.

4.  Projects that will have an impact on the Perrysburg area, northern Wood County, or throughout northwest Ohio are preferred over those that will impact areas served by other Rotary Clubs.  With respect to regional projects, those with indications of support by other Rotary Clubs in District 6600 are given preference.

5.  Applicants should be prepared to appear before the Club Board, or the Foundation Trustees upon request.

6.  Successful applicants must commit to provide appropriate documentation, requested final reports and photos, and agree to a presentation to a weekly club meeting as appropriate upon request.